Executive Assistant to the COO & CIO (all genders)

About tonies:

tonies is the world’s leading interactive audio platform for children, with over 10 million Tonieboxes and 125 million Tonies sold globally. Our intuitive, screen-free system empowers children to learn and play independently in a safe and engaging way.

With a presence in over 100 countries and a diverse portfolio of ~1,400 Tonies across multiple languages, we continue to redefine how children experience storytelling and learning. Since our IPO in 2021, our global team of 550+ colleagues is united by a shared mission: shaping the future of play, learning, and imagination.

You as part of tonies:

As Executive Assistant to the COO and CIO, you will act as a trusted partner at the heart of our global operations and technology leadership.

This is a high-impact role that goes beyond traditional administrative support—you will help drive efficiency, enable decision-making, and ensure seamless execution at C-level. Working closely with another assistant in a shift model, you will ensure full coverage and continuity.

Your tasks and responsibilities will include:

Executive Support & Prioritization

• Proactively manage complex calendars, priorities, and workflows for the COO and CIO
• Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities

Stakeholder & Communication Management

• Serve as a key interface between the executives and internal/external stakeholders
• Ensure clear, professional, and timely communication across all levels of the organization

Meeting & Decision Enablement

• Plan, prepare, and coordinate high-level meetings (Board, C-Level, leadership forums)
• Prepare agendas, materials, and follow-ups to ensure effective decision-making and execution

Project & Content Support

• Support strategic initiatives, including research, analysis, and preparation of high-quality presentations
• Track key action items and ensure follow-through across teams

Travel & Office Coordination

• Organize efficient international travel, including complex itineraries
• Oversee executive office operations to ensure a smooth and professional environment

Confidentiality & Governance

• Handle sensitive information with the highest level of discretion
• Support adherence to governance, deadlines, and key business processes

Continuous Improvement & Risk Management

• Identify and eliminate bottlenecks across the NPI and PDP processes.
• Establish proactive risk management and mitigation routines for launch readiness and production ramp-up.

What we are looking for:

Experience & Background

• 5+ years of experience as an Executive Assistant at senior leadership level
• Experience in a fast-paced, international environment (e.g., listed company, consulting, finance, or tech)

Skills & Capabilities

• Outstanding organizational and prioritization skills
• Strong communication skills in German and English (written and spoken)
• High attention to detail combined with a pragmatic, solution-oriented mindset
• Ability to manage multiple stakeholders and topics simultaneously

Mindset

• Proactive, structured, and highly reliable
• Comfortable operating in a dynamic, fast-changing environment
• Strong sense of ownership and professionalism

Technical Skills

• Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint & Excel)

Flexibility

• Willingness to be in the office in Düsseldorf 3 times a week

Why tonies?

• Global Teamwork: We collaborate across departmental and country borders on our vision to bring the Toniebox into every child's room in the world.
• Come as you are: This applies not only to the dress code but also to everything else. Because only where you truly feel comfortable can you give your best.
• Mobility : Choose the option that suits you best - a Deutschlandticket (public transport ticket) for unlimited mobility, a monthly contribution for an office parking space, a leasing bicycle, or a remote work subsidy.
• Enhanced Security : Benefit from subsidies for company pension plans, occupational pension schemes, and occupational disability insurance.
• Rest & Time Off: Enjoy 30 days of paid annual leave as well as three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve. After one year of employment, you can also use up to 10 "toniecation days" (unpaid leave days).
• Continuous Learning: Benefit from our internal and external training opportunities as well as an individual learning budget to continuously expand your knowledge.
• Language Learning & Relaxation: Improve your communication skills with the language learning app Babbel and find relaxation through our access to the meditation app Calm.
• Discounts: Benefit from attractive discounts on our entire range of tonies products.

Good to know:

We are committed to inclusion and diversity. We celebrate different abilities, ethnicities, faiths, and genders. Everyone is welcome at all stages of their journey with us.

We look forward to hearing from you!

Vanessa Hubert-Man
Talent Acquisition Team (Central)