Project Management & Tender Support Specialist (m/w/d)

Project Management & Tender Support Specialist (m/w/d)

Stellenstandort: Düsseldorf, Deutschland

Art des Arbeitsplatzes: Hybrid

Jobfunktion: Programm- & Projektmanagement

Anf.-Kennung: 806

Your mission:

As a Project Management & Tender Specialist Support, you will play a key role in supporting the successful delivery of tenders and projects, with a particular focus on public tenders (VOL and VOB).

Acting as a trusted partner to the sales team, you will coordinate all tender-related activities, ensuring accurate and timely preparation of documentation from tender announcement through to contract award. You will collaborate closely with stakeholders across the business, serving as the central interface between relevant departments to drive successful outcomes.

In addition, you will oversee tender and project processes from initial inquiry through rollout, proactively escalate issues when required, maintain accurate CRM data, and prepare reports to support business performance and decision-making.

What you will do:

• Prepare and coordinate all necessary documents and materials for the whole tender process, from opportunity identification to final offer submission:
  • Gather and verify all required end-user information.
  • Classify and assess tender opportunities.
  • Develop project plans in collaboration with the Senior Tender Specialist and Sales teams.
  • Coordinate with internal stakeholders to define and fulfil tender requirements.
  • Collect and compile required documentation, including certificates, technical product information, and manufacturer statements.
  • Prepare and maintain complete tender documentation.
  • Submit tender-related queries and manage communication with contracting authorities.
  • Coordinate product demonstrations as part of the tender process.
  • Manage and coordinate CSR-related tender requirements and documentation.
• Maintain accurate tender documentation in the CRM system (Microsoft Dynamics).
• Create and manage opportunities, quotations, and pricing adjustments in support of tender requests.
• Coordinate and monitor tender activities, ensuring timely follow-up through to tender award.
• Monitor and maintain the sales pipeline, ensuring data accuracy and effective opportunity tracking.
• Prepare reports and provide updates on tender activities, pipeline status, and business opportunities.
• Support the sales team with special pricing requests, including the creation and coordination of TPS sheets.

What we ask for:

• Higher education in a relevant field or equivalent experience in a similar role.
• Experience in tender processing and knowledge of the specific requirements of public tenders (VOL, VOB, public procurement law) would be an advantage.
• Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook); experience with MS Dynamics and SAP will be considered an advantage.
• Fluent German and advanced English language skills.
• Strong stakeholder management skills and the ability to collaborate across functions.
• Strong written and verbal communication skills.
• Solid understanding of internal and external sales processes.
• Good understanding of business operations and commercial principles.
• Project management certification (e.g., PMA Level D or higher, or PRINCE2 Foundation or above) is preferred but not mandatory.

We are keen to hear from you even if you don't match all listed requirements, but you identify with our brand and passion for innovation.

What we offer:

Our heritage

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation - from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.

Epson is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive environment for all employees. We actively encourage applications from individuals of all protected characteristics and are committed to providing any necessary accommodations during the application and assessment process, as well as upon joining our team.

If you require additional assistance for your application or wheelchair access to our facilities, please email [email protected]. A member of our team will be happy to assist you.