Governance, Risk & Compliance Specialist

Role Purpose

The Governance, Risk & Compliance Specialist ensures efficient general operations, supports corporate governance and compliance activities, provides comprehensive assistance to (Senior) Management, contributes to communication & public relation initiatives, delivers high‑level support for strategic and operational matters, and shows a high level of flexibility in accepting new challenges.

Responsibilities

1.Governance, Risk & Compliance

• Support the implementation and continuous maintenance of corporate governance frameworks, policies, and internal guidelines.
• Compliance‑related activities, including monitoring deadlines, supporting internal audits, preparing audit documentation, and ensuring adherence to regulatory and internal requirements.
• Assist in tracking and documenting mandatory trainings, policy acknowledgements, and compliance certifications.
• Support the identification, assessment, documentation, and monitoring of risks in line with applicable laws, regulations, and internal standards.

2. General Operations & Administrative Support

• Ensure smooth and efficient day‑to‑day general operations within the organization.
• Maintain structured administrative processes, documentation standards, and internal workflows.
• Coordinate with internal departments to support cross‑functional activities and enable effective business operations.
• Oversee the preparation, filing, and archiving of corporate documents, ensuring accuracy, accessibility, and completeness.

3. Public Relations & Communication

• Maintain and further develop the content of the company website.
• Support internal and external communication activities in alignment with corporate messaging and branding.
• Contribute to marketing and communication initiatives as required.

4. Management Support

• Deliver high‑level executive support to senior management, including the Managing Director and HR leadership.
• Prepare meeting materials, briefings, documentation, and follow‑ups for strategic and operational matters.
• Coordinate schedules, organize meetings, and ensure timely preparation of reports and decision‑ready materials.
• Handle confidential information with discretion and in accordance with corporate governance standards.

5. Temporary Coverage – Specialist, Corporate Affairs

• Serve as temporary functional cover for the Specialist, Corporate Affairs role as needed, ensuring continuity of business processes and operations.

Required Competencies

• Strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent communication skills in English and in German
• Proficiency in MS Office applications.
• Ability to work independently in a multicultural and international environment.

Preferred Experience & Skills

• Solid professional experience in Governance and Risk & Compliance in an international environment, evidenced by a completed university degree in a relevant discipline
• Fluency in English and German is essential.
• Proactive working style with regular and structured stakeholder updates.
• Structured approach and attention to detail
• Understanding of legal principles and public relations.
• Experience in, or exposure to, Japanese corporate culture is desirable.
• Corporate environment experience.