Administrative Assistant - HSBD SoC (f/m/d)

Job Description

Renesas is looking for a motivated and well‑organized Administrative Assistant to support the SoC Marketing and Application Engineering teams in Düsseldorf. In this role, you will be a key enabler for the team’s daily work, providing practical administrative, financial, and logistical support with a strong hands‑on mindset.

You will work closely with colleagues in Düsseldorf as well as with global teams in Japan, Procurement, Finance, Legal, and Export Control. This position is ideal for someone who enjoys keeping things running smoothly, takes ownership, and likes working in an international, technical environment.

Key Responsibilities

• Support purchasing activities end‑to‑end, from coordinating contract reviews and internal approvals to raising purchase requests.
• Track and manage the team’s expense budget, including monthly actuals and forecast updates.
• Coordinate logistics and shipping of boards, materials, and loaner equipment, including required documentation and export control alignment.
• Maintain an overview of loaner tools, inventories, and related agreements.
• Support NDA creation, tracking, and extensions in collaboration with the Legal team.
• Organize business travel and support expense reporting using corporate tools (e.g. SAP Concur).
• Support local office organization and site‑specific administrative activities in Düsseldorf.

Qualifications

What We’re Looking For

• Experience in an administrative, office support, or coordination role — formal education is welcome, but practical experience and motivation matter most.
• A structured, reliable working style with a strong sense of ownership.
• Confidence working with Microsoft Office 365; experience with Concur, SAP, or Ariba is a plus, but not a must.
• Fluent German and English, written and spoken.

Personal Strengths

• Naturally well organized and detail‑oriented.
• Comfortable working independently while staying closely connected to the team.
• Clear and friendly communicator who enjoys working with different stakeholders.
• Service‑minded, proactive, and willing to learn.
• A positive team player who reflects Renesas values in everyday work.

Additional Information

Renesas is an embedded semiconductor solution provider driven by its Purpose ‘ To Make Our Lives Easier .’ As the industry’s leading expert in embedded processing with unmatched quality and system-level know-how, we have evolved to provide scalable and comprehensive semiconductor solutions for automotive, industrial, infrastructure, and IoT industries based on the broadest product portfolio, including High Performance Computing, Embedded Processing, Analog & Connectivity, and Power.

With a diverse team of over 21,000 professionals in more than 30 countries, we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable, power-efficient solutions today that help people and communities thrive tomorrow, ‘ To Make Our Lives Easier .’

At Renesas, you can:

• Launch and advance your career in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.

• Make a real impact by developing innovative products and solutions to meet our global customers' evolving needs and help make people’s lives easier, safe and secure.

• Maximize your performance and wellbeing in our flexible and inclusive work environment. Our people-first culture and global support system, including the remote work option and Employee Resource Groups, will help you excel from the first day.

Are you ready to own your success and make your mark?

Join Renesas. Let’s Shape the Future together.

Renesas Electronics is an equal opportunity and affirmative action employer, committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by law. For more information, please read our Diversity & Inclusion Statement .

We have adopted a hybrid model that gives employees the ability to work remotely two days a week while ensuring that we come together as a team in the office the rest of the time. The designated in-office days are Tuesday through Thursday for innovation, collaboration and continuous learning.