Junior Facilities Manager

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

As the Junior Operations Manager, you will make sure that things are getting done smoothly at all times - from ordering office supplies for the members and the Mindspace team to managing suppliers, payments, and maintenance. The Operations Manager is the right hand of the Operations Manager and is also the go-to star for all members regarding any logistic issue.

What you will be responsible for, mainly:

• Support building operations, scheduled and ad hoc maintenance, and overall facility upkeep at Mindspace
• Act as the main operational contact for peers and leadership at your locations
• Manage payments, suppliers, and procurement processes
• Be on top of logistical office needs and orders
• Oversee and take responsibility for the external cleaning team.
• Identify issues for escalation to Senior Operation Manager (and document accordingly)

REQUIREMENTS

Experience & Minimum Qualifications:

• 3 years of administrative and operational experience
• Excellent verbal and written communication skills in both German (C2) and English.
• Customer service experience - An advantage
• Proficiency in Microsoft Office & other basic computer tools

Critical Competencies for Success

• Exceptional organizational skills and multitasking abilities are a must for this high-paced role
• You must be a great communicator who is able to convey messages in a clear and concise manner
• Are you intrigued by entrepreneurship? Good. We need someone with a passion for working in a dynamic and spirited environment.
• You’ll have a lot of responsibility on your shoulders. We need someone of high integrity who is flexible, dependable, responsible, and empathetic.
• You must be a thorough, self-aware worker who is able to recognize errors when made, and takes the necessary steps to correct them