Personal Assistant Global Quality Assurance (mfd)

The successful candidate will manage executive-level administrative responsibilities coordinate department-wide organizational activities and act as a key point of contact between the SVP and both internal and external stakeholders.

Key Responsibilities

• Manage the SVPs schedule meetings travel communications and meeting minutes
• Track and ensure follow-ups on key actions and deadlines.
• Act as a liaison between the SVP and both internal and external stakeholders.
• Handle administrative and organizational tasks for the GQA department.
• Assist with budgeting cost tracking and financial planning for the department
• Handle invoice processing for suppliers authorities and service providers.
• Prepare high-quality presentations reports and documents for senior leadership
• Organize departmental events including summits workshops and team gatherings.
• Keep GQA pages on United and SharePoint up to date and well-maintained.
• Support internal communications to ensure clear and consistent messaging.

Qualifications :

• Proven experience supporting senior leadership or project coordination in a fast-paced environment.
• Strong proficiency in Microsoft Office 365 (Outlook PowerPoint Excel Word) SAP and virtual collaboration tools (e.g. Teams SharePoint).
• Excellent command of English and German both written and spoken.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• High level of discretion and professionalism in handling confidential information.
• Proactive solution-oriented mindset with the ability to anticipate needs and act independently.
• Strong interpersonal skills emotional intelligence and cultural sensitivity.
• Resilience and the ability to remain composed under pressure.

Additional Information :

What We Offer

• Work-life balance:  Flexible working hours with the option of mobile working in agreement with your line manager 30 days of holidays.
• Training:  A comprehensive training offer via our own training center or externally.
• Well-being:  Health days with lots of health checks and information about your well-being company medical care including a range of preventive services such as flu shots OTHEB employee assistance program. 
• Exciting life on campus:  Free gym and sports classes Rioba coffee bar canteen with discounted meals for employees many campus events.
• Discounts:  discounted Jobticket as well as discounts in our wholesale stores and at many partner companies.
• Comfort:  Good transport connections free parking spaces JobBike. 
• Company pension plan:  You will receive a contribution to your company pension. 
• Family driven:  Three daycare centers for children on campus support of holiday camps for children of employees.

Remote Work :

No

Employment Type :

Full-time